We offer a free printable fax cover sheet template in 16 different formats. Add your details and your logo. Available for Word, Excel, fillable PDF, Google Docs, and as an image. Instant download and no registration required!
Fax Cover Sheet Template
A fax cover sheet template is very useful when sending documents for work, school, or personal matters. It is available in various formats. On the MS Word version and the Google Docs version the date auto-generates when you open the template. Use the bottom section of the fax cover letter to include any messages, comments, requests, or other important details.
Use this template when the fax contains confidential information. You might want to add a disclaimer if the fax contents are confidential. See the sample fax disclaimer below that you can copy and paste onto this template.
Use this template when the fax contains confidential information.
The information included in each confirmation page: date, number of pages (first page of x pages), intended recipient or recipient’s name, fax number, fax number of the sender, subject line, and space for a short message. For a business fax cover sheet there is also an option to add a logo and the company’s name, phone number, and other relevant information.
Disclaimers
When the fax documents are confidential, you might need to add a disclaimer such as this:
The facsimile transmittal may contain information that is privileged, confidential, or exempt from disclosure under applicable law. If the reader of this message is not the intended recipient, you are notified that any review, use, copying, dissemination, or distribution of the contents other than to the addressee of the communication is strictly prohibited. If you received this communication in error, please notify us immediately via the contact details above and return the original message to us or destroy the attached documents.
A fax cover disclaimer should include the following:
- A statement that the information is privileged, confidential, or exempt from disclosure under applicable law;
- That it is intended for use only by the recipient;
- That use of the information is strictly prohibited;
- Notification to the sender in the event of erroneous receipt
The sample disclaimer above includes all four of these elements.
