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Guest List Template

David Miller • • 8 min read
Guest List Template

Create your own printable guest list template using our free app or download a ready-made template you can edit with MS Word, Excel, PDF, or Google Docs/Sheets. 

We offer a huge selection of templates you can edit. Select the template according to the items you want to include in your list. Either select a background from our vast gallery of backgrounds or print a blank list with no border or background.

You can edit the guest lists with Microsoft Word, Excel, or use the editable PDF version.

Guest List is Not Editable | Select Any Border

This version is perfect if you want to add your guest list by hand. If you want to type your guest list, then see better options below.

Customize & Print

Here are some sample guest lists that you can create with our app. Please note that you can edit the text to customize it to meet your needs. You can also change the background.

This is a wedding guest list template that tracks the names, contact details, RSVP, and the number of people attending. There is a checklist to track when you send a Save the Date, Invitation, RSVP and Thank You Card. You can print many copies. You can change the background or delete it if you want a blank list.

Customize & Print

This is a party guest list with 6 lines. It would be really helpful for a Thanksgiving or Christmas dinner or any dinner party. If you are using it for Thanksgiving or Christmas and you want a festive background then go to “backgrounds” and select a suitable background.

The party guest list template tracks each guest’s name, contact details, RSVP, number of people and any dietary requirements they might have. If any of the columns are not relevant then just change the text so that the list works for you.

This is a wedding guest list printable with no background. You can remove the background from any of the layouts. Either just delete the background or select a blank white background.
This is a wedding guest list printable with no background. You can remove the background from any of the layouts. Either just delete the background or select a blank white background.If you prefer an editable version (Word, Excel or editable PDF) then please see the selection below.

Customize & Print

This guest checklist template has two sets of checklists (the titles can be edited if you want to track anything else). If used as-is then if will track if your guests have RSVPed and if you sent them a thank you note (if they brought a gift). For example, you can use it for an engagement party guest list template. If using it for another purpose such as a corporate even guest list template then you will probably want to track other details such as position, department, speech, etc. Feel free to edit the text to meet your needs.
      
This invitee list has 5 columns with a checklist to mark if each guest has RSVPed or not.
This wedding list template has 5 columns and 14 lines. Print as many copies as you need. Don’t forget to edit the title with the bride and groom’s name or any title that you want to use.
Instead of a border you can add a splash of color to the title. This RSVP list template is pretty basic and tracks the names, address or telephone, number of people, dietary requirements and RSVP (yes or no).

Customize & Print

How to create a guest list for a party

  1. Open the app by clicking on the button above.
  2. Look at the templates available and find one that best suits your needs. Take into account that you can edit the text and change the background. Therefore, select a template with the number of columns you want to include. If you don’t find one then you might prefer the editable versions below that are more flexible.
  3. Select a background to change the guest list design.
  4. Edit the text if necessary.
  5. Download to your PC and print.
  6. Your party guest list organizer is ready!

Guest List is Editable | No Border

This version is perfect for those who want to type the names and details of their guests.

Wedding Guest List

Word | Excel Spreadsheet | Editable PDF | Image

(Fields: Name, Address, Phone Number, Invitation Sent?, RSVP?)

This invitation list tracks whether or not the invitations were sent out and then how many people responded.

Word | Excel Spreadsheet | Editable PDF | Image

(Fields: Name, Address, Number Invited, Number Attending, Engagement Invitation Sent?, Wedding Invitation Sent?, Ceremony and/or Reception, RSVP?, Thank You Note Sent?, Food choice, Gift Received)

Guest List & Seating Chart

If you will need to create a seating chart then this spreadsheet will be extremely useful. Use it to track the people you want to invite, invitations sent out, people who have confirmed, gifts received, thank you cards sent, and food preferences for guests who require special meals. The following options are available: no special meal, vegetarian, vegan, kosher, halal, gluten-free, dairy-free, or other. You can also add notes and note whether the guest is from the bride’s side or the groom’s side. There is a budget section that will calculate the total cost for all guests who have confirmed and those who have not yet confirmed.

This is an Excel seating chart template that will take your guest list and help you create a seating chart. The spreadsheet has five tabs. The first one explains what you need to do step by step to create your seating chart.

Baby Shower

See planning a baby shower for additional resources on how to plan a baby shower.

Word | Excel Spreadsheet | Editable PDF | Image

(Fields: Name, Address, Phone number, Invitation Sent?, RSVP?, Gift Received, Thank You Note Sent?)

This is good for a baby shower or other event.

Word | Excel Spreadsheet | Editable PDF | Image

(Fields: Name, Address, Number in Party, Invitation Sent?, RSVP?, Thank You Note Sent?, Gift Received)

This is good for a baby shower or other event.

David Miller
Author

David Miller

David Miller brings 15 years of experience in global economics, personal finance strategy, and market dynamics. He specializes in turning complex economic trends into actionable insights for everyday readers.