Nowadays, federal documents like W-4 can be completed and signed electronically, as long as the procedures for valid e-signatures are followed. First, e-signing W-4 forms bring about automation and onboard new hires from any location.

Are electronic signatures allowed on W4?

If employees are signing electronically, the electronic signature must identify the employee filing the electronic W-4. It also must verify and authenticate the signature. Employees must not be able to electronically sign the form until the rest of the form is completed – the signature has to be the last entry.

Can I DocuSign a W4?

Existing eSignature customers can access the W-4 template for free, and non-DocuSign customers can sign up for eSignature to access the form. For those looking to further expedite the process, DocuSign Retrieve lets you download form data en masse for use in external systems, which will save even more precious time.